Services Online

Job Code: 1047
Pay Grade: 013
FLSA Status: Non-Exempt 

• Processes divisions personnel actions including position vacancy requisitions, job descriptions, ECNs, new hires, promotions, maintains FML logs, Worker’s Compensation claim injury forms, and performance appraisals; tracks due dates, maintains personnel files and employee listings; processes disciplinary action paperwork including scheduling PDH and grievance hearings (1st step).
• Serves as liaison to Human Resources to complete new hires including setting up phones, Kronos, ordering computers, telephone access, etc.
• Performs daily activities on Kronos and/or payroll transmittal sheets to ensure accurate processing of exempt and non-exempt time keeping for Payroll.
• Assists with the budget and tracks expenditures to appropriate accounting lines.
• Provides administrative support to the manager or other designated supervisor which may include: scheduling meetings, sorting mail, preparing routine correspondence, etc.
• May be required to provide secretarial support for senior staff as needed.
• Serves as the records coordinator, clears files, maintains records retention schedule and sends to records management.
• Schedules and attends senior staff meetings; takes and transcribes minutes and distributes minutes from those meetings.
• Oversees the day-to-day scheduling of the sections clerical staff and operations.
• Responds to general questions concerning recruitment, compensation, benefits, and training and employee relations.
• Chairs and serves as representative for the administrative support area in focus groups and other committees to address issues/concerns.
• Acts as division travel coordinator – makes hotel and airline reservations, processes documentation for out of county travel, reviews, verifies and process local travel reimbursement requests.
• Performs other related duties as assigned.