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Job Description
| EXECUTIVE ASSISTANT |
Job Code: 1069
Pay Grade: 014
FLSA Status: Non-Exempt
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| General Functions |
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This position is responsible for providing highly complex and specialized administrative assistance. The role provides assistance to other county staff and the general public regarding assigned programs, policies, and procedures.
Work is performed under the direct supervision of the Department/Division Director or Deputy County Administrator and is reviewed based on accuracy, timeliness and effectiveness of results achieved.
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| Representative Duties /Assignments |
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Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.
- Performs a variety of highly complex and specialized executive administrative functions, e.g., conducting research, taking meeting minutes, preparing spreadsheets, word processing, reviews correspondences, record keeping, maintains filing system, prepare agenda materials and receives telephone inquiries.
- Coordinates special projects and completes special assignments, reports, presentations and correspondence requested by the Department Director or Deputy County Administrator where information and collaboration is required from various Division Managers and staff.
- Maintain weekly/monthly calendars and schedules for the assigned supervisor.
- May coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangement, conferences, and seminars.
- Assists in budget preparation.
- Provides information on and interprets county policies and procedures to County employees and the general public.
- Maintains strict confidentiality of information in the performance of job duties.
- May supervise support clerical and/or secretarial staff.
- Performs other related duties as assigned.
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| Minimum Qualifications |
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High school diploma or equivalent.
Five (5) years of progressively responsible secretarial or administrative assistant experience.
An equivalent combination of education or experience may be substituted.
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| Preferences |
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Ability to take and transcribe dictation or operate dictation equipment.
Ability to type at a rate of 40 correct words per minute.
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2/22/2019
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