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This role provides administrative and supervisory assistance to the Division Manager within the Planning Environmental and Development Services Department (PEDS).  Responsible for overseeing internal support functions such as personnel, budget and procurement. The Assistant Manager may also support policy initiatives or lead special projects at the request of the Division Manager.

Work is performed with independence, sound professional judgment and initiative under the general direction of the Division Manager and is evaluated through observations, reports and achievement of desired results.

Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.

• Supports the Division Manager in implementing strategic initiatives, performance measures, organizational development programs, process improvements, technology modernization efforts, stakeholder engagement activities, and communication strategies that promote operational excellence and alignment with the PEDS Strategic Management Plan, Orange County priorities, and applicable federal, state, and local regulations.
• Oversees personnel matters within the Division, including hiring, promotions, progressive corrective action, training and development, annual performance appraisals, timekeeping/payroll, and related activities.
• Develops standard operating procedures, work instructions, and operational guidelines and recommends strategies to improve Division operations, policies, and resource utilization.
• Assists in the development, management, analysis, and reporting of key performance metrics to assure effective Division operations.
• Administers contracts, grants, procurement, facilities, vehicles, and budget functions, including fiscal management, cost analysis, information systems management, inventory control of tangible assets, and emergency management.
• Serves as a liaison between community stakeholders.
• Responds to and resolves matters brought forward by the Mayor’s office, Commissioners offices, County Administration, Department Director, Deputy Director and customers/constituents.
• Coordinates the Division’s support to the county’s Emergency Operations Center and Division’s role in assigned Emergency Support Functions. 
• Assumes the responsibilities and decision-making authority of the Division Manager during his/her absence.
• Performs other related duties as assigned.

Building Safety

• Monitors drive cam reports and initiates appropriate corrective actions.
• Coordinates permitting activities with other reviewing departments/agencies.

Neighborhood Services

• Supervises the Program Manager and related functions such as board support, negotiated settlements, and vendor services.

Environmental Protection

• Provides advice to the Environmental Protection Officer on technical issues including lake management, natural land acquisition, environmental permitting, enforcement, mitigation, attainment of environmental standards and modifications to existing or proposed new environmental legislation or standards.
• Oversees the Division's role in pollution prevention, surface water quality monitoring, impairment status, and water quality improvement projects.
• Serves as the primary liaison with the Building Management Company for all building and leased‑space issues, ensuring timely communication, resolution, and compliance with lease requirements.
• Oversees office space planning, maintenance requests, mechanical system concerns, and facility improvements. Ensures the office environment remains safe, operational, and professional for a workforce of more than 125 staff members and visitors.
• Represents the Division as the ESF-10 EOC/DOC representative during County-declared emergencies.

Fiscal and Operational Support

• Receives, reviews, processes files and/or submits a variety of documents and reports.
• Conducts research and analyzes data such as monthly statistical reports and budget reports and utilizes such data in planning functions.
• Coordinates with Comptroller's Office, Office of Management & Budget, Procurement, Information Systems & Services and other County agencies to improve the efficiency of Department operations.

Housing & Community Development

• Supervises the administration of all division activities under Federal, State and local programs for affordable housing and community development such as subsidized rental assistance, home ownership, single and multifamily rehabilitation, public services and homeless programs, capital improvement projects (i.e., street construction, installation of drainage), and fair housing enforcement.
• Coordinates with the Legal Department in the drafting of contractual agreements, ordinances, resolutions, program policies, and developer agreements for County affordable housing and community development initiatives.

Planning

• Provides technical and professional support on all planning matters, such as urban planning, development, local government policies and procedures, housing, zoning, historic preservation and economic development.
• Provides professional and technical support on matters related to Orange County Code Chapters 30 and 38.
• Stays abreast of recent developments, current literature and sources of information related to best practices, planning and administration.

Transportation Planning

• Represents the Manager in high level negotiations with outside Transportation agencies, engineering firms and property owners.
• Assists or coordinates pertinent and diverse transportation projects with respective Departments, Divisions, and Agencies.
• Represents the Division as the ESF-14 EOC/DOC representative during County-declared emergencies.

Zoning

• Researches materials and recommendations to support the administration of zoning regulations, investigates zoning codes and ordinances for the Manager's review, and provides interpretations regarding land use issues.
• Provides professional and technical support on matters related to Orange County Code Chapters 38, 31.5, and 24.
• Supports the Division's arborists in promoting the County's tree planting initiatives and enforcing the County's tree ordinance.

Bachelor’s degree from an accredited institution in Urban Planning, Public Administration, Geographic Information System (GIS), Construction Management, Technology Sustainability, Architecture, Environmental Law or Natural Sciences, Chemistry, Civil Engineering or a closely related field.

Five (5) years of directly related experience to include three (3) years in a supervisory role.

In lieu of the degree requirements additional relevant experience may be substituted on a year for year basis.

Building Safety

The degree requirements may be substituted by additional experience on a year-for-year basis provided State licensure as a Building Code Administrator is also met.

Environmental Protection

A thorough understanding of Federal, State, and Local environmental regulations.

Experience in the following: conducting field investigations and report writing, public speaking, negotiating, and mediating; and administration to include budgeting, contract, and personnel administration.

Master’s degree in the fields listed above is preferred, as well as field-specific licensure or certifications, such as Professional Engineer (PE), American Institute of Certified Planners (AICP), Building Code Administrator, Certified or Licensed Environmental Professional, Professional Wetlands Scientist, or Certified Hazardous Material Manager.