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Job Description
| SENIOR CONTRACT ADMINISTRATOR |
Job Code: 8015
Pay Grade: 018
FLSA Status: Exempt
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| General Functions |
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This position performs advanced professional and administrative work in the review, analysis, formulation, and enforcement of formal written contractual agreements for the County’s professional services, goods and services, and construction projects. This position is responsible for ensuring that the County’s contractual procedures operate effectively and efficiently in compliance with applicable Federal, State, and County laws and regulations. Duties include managing the full lifecycle of complex contracts, ensuring compliance with regulations for departments, divisions, and agencies under the jurisdiction of the Board of County Commissioners.
Work is performed using independent judgment under limited supervision of the assigned supervisor and is reviewed through meetings, conferences, reports and results achieved. |
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| Representative Duties /Assignments |
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Duties may vary based on area of assignment. The following are representative duties; it is not the intent to capture all duties performed by this classification.
- Formulates and prepares Requests for Proposals (RFPs) for professional services and Invitations for Bids (IFBs) for construction and capital improvement contracts, including Board agenda items, contracts, amendments, task authorizations, and change orders.
- Reviews, comments on, and approves procurement packages, including specifications, drawings, funding data, and technical requirements to ensure clarity and contractual feasibility.
- Evaluates construction bids and professional service proposals for responsiveness, responsibility, pricing data, scope of services, contract terms, and Minority/Women Business Enterprise (M/WBE) participation.
- Provides guidance on Good Faith Effort requirements, compliance reporting, bid evaluation results, and M/WBE subcontract content (e.g., prompt payment provisions); compiles data for the M/WBE Advisory Board Committee.
- Coordinates and participates in pre-bid/proposal conferences, oral presentations, selection meetings, workshops, and evaluation processes; interacts with contractors, vendors, consultants, providers, and using divisions on procurement documents, procedures, and selection criteria.
- Assists divisions with award criteria development, professional service contract negotiations, and resolution of contractor, subcontractor, vendor, or provider conflicts.
- Reviews amendments, task authorizations, pay requests, and negotiated change orders for contract conformance, fee accuracy, and percent of contract price increases.
- Monitors contractor, consultant, vendor, and provider performance through workforce reports, utilization summaries, compliance reviews, inspections, site monitoring activities, and verification of M/WBE payments.
- Investigates and reviews certification applications and supporting documentation through desk audits, site visits, and document reviews; maintains certification databases and performance statistics.
- Develops and maintains procedures and databases for contract administration, insurance and bond review, and tracking of professional services, construction, maintenance, and service agreements.
- Coordinates with departments, divisions, agencies, Legal, Risk Management, Procurement, Real Estate, program staff, leadership, and external partners to ensure proper execution of agreements and compliance with Federal, State, and County contractual requirements.
- Leads contract monitoring activities including quarterly and annual site reviews, compliance evaluations, corrective action planning, and validation of documentation submissions for accuracy, completeness, and compliance with programmatic, regulatory, and contractual requirements.
- Monitors provider licensing compliance, inspections, work-order responsiveness, and operational service delivery requirements associated with contracted services and providers.
- Coordinates and participates in facilities inspections, safety walkthroughs, risk-related reviews, and operational compliance monitoring activities.
- Assists with development and implementation of procedures, training, and best practices supporting contract administration, compliance monitoring, and evaluation processes.
- Serves as division liaison for displaced workers and service-disabled veteran registration; participates in committees, meetings, community events, and expos as assigned.
- Performs other related duties assigned.
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| Minimum Qualifications |
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Bachelor’s degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration or a closely related field.
Three (3) years of experience reviewing, preparing and/or monitoring of procurement contracts, auditing financial/grant/service contracts, auditing and reviewing proposed contracts/grants, or monitoring and evaluating compliance.
In lieu of the degree requirements, additional relevant experience may be substituted on a year-for-year basis.
Based on area of assignment, may be required to possess and maintain a valid State of Florida Driver’s License by date of hire. |
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| Preferences |
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Certified Compliance Administrator (CCA) with the American Contract Compliance Association or a Certified Professional Public Buyer (CPPB).
Knowledge of the State of Florida’s compliance process for the Consultants’ Competitive Negotiation Act (CCNA).
Knowledge of State and/or County Government procurement and contract processes.
Facilities Management Division
Experience with maintenance and service contracts.
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3/19/2026
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